Constitution and Bylaws
Quality Time Fishing Club
Article I - Name
Section 1: The name of this organization shall be the Quality Time Fishing Club.
Section 2: The principal office of this organization shall be located in
Article II - Purpose, Vision, Motto
Section 1: Purpose - To bring together anglers of all types to fellowship and improve their boating and angling skills.
Section 2: Vision - The Quality Time Fishing Club will educate its members through innovative ideas and technology facilitate hands on fishingoutings for club members, and create a personal satisfaction through the joy of fishing.
Section 3: Motto - Learn to fish and eat forever.
Article III - Membership
Section 1: Classes of membership: The membership of this organization shall be divided into 4 classes, namely: Charter, Active, Senior, and Active Sponsor.
A. Charter Membership
1: Any person attaining membership before June 13, 2004.
2: May vote and hold office during the first 2 years of the clubís existence.
B. Active Membership
1: Any person attaining membership on or after June 13, 2004.
2: May vote, but is only eligible to hold office after being a member for two consecutive years.
C. Senior Member
1: This status is conferred upon any member 65
years of age or older.
D. Active Sponsor
1: Minimum $100.00 membership fee, of which $30.00 is applied to Active Membership and the remainder, is credited to the general club fund.
2: Active Sponsor Members are entitled to all Active Member benefits, may vote and hold office.
3: Active Sponsor Membership includes a business card size advertisement in the monthly newsletter.
Article IV - Dues
A. The annual membership dues of this organization shall be for one year, renewable on March 1st. Such annual dues cover individual, couple, or family membership. The latter including an individual, his or her spouse, and dependent children younger than 16 years of age.
Section 2: Any member whose dues are in arrears for period of more than (60) days shall automatically cease to be a member. Written notice of dues in arrears shall be given members at least (30) days before the date of suspension.
Article V - Government
Section 1: The government of this organization shall be vested in a Board of Directors initially made up of 4 elected officers (President, Vice-President, Secretary, and Treasurer) and 3 voting members chosen by the general membership.
Section 2: The officers of this organization shall be elected in the manner prescribed by the Constitution and Bylaws (see Article VI, and Article V, section 5, A.) and shall consist of 6 officers, (President, Vice-President, Secretary, Treasurer, Tournament Director, and Assistant Tournament Director) each holding office for a period of two years, or until their successors are duly elected and qualified. A majority of all present voting members is required to hold an elected office.
Section 3: The Quality Time Fishing Club officers shall be elected from the general body of members.
Section 4: No member of this organization shall have more than one vote, by proxy or otherwise.
A. The Board of Directors shall have control and management of the
organization, subject to the will of the membership.
B. Funds of the organization shall be withdrawn from the bank or banks with which they are in deposit by the joint signatures of the Treasurer and one other elected officer.
A. Vacancies on the Board of the Directors or in any office shall be filled by vote
of the Board of Directors, such appointees to serve for the duration of the next regular election. An officer serving less than one term by appointment may be elected to the same office the following year.
B. A Board member absent from more than two consecutive regular Board
meetings or five Board meetings in one year without prior notification to the Board shall be replaced by the Board.
Section 7: The fiscal year of this organization, beginning March 1st, shall be the calendar year.
Article VI - Elections
Section 1: Not less that forty-five days prior to the March annual election, the President shall appoint, with the approval of the Board of Directors, a nominating committee of not less than five (5) voting members.
Section 2: The nominating committee shall, prior to the March annual election, decide upon and recommend to the members, in writing, the names of candidates.
Section 3: Nominations for any offices may be made by any voting member of the organization from the floor at the time of the report of the nominating committee at the February general membership meeting.
Section 4: At the annual March election there shall be elected a number of Directors as specified in Article V, Sections 1 and 2.
Section 5: Voting shall be by individuals, and no person shall cast more than one vote.
Section 6: Officers shall officially take office on April 1st.
Article VII - Meetings
Section 1: The organization shall hold regular membership meetings on such as may be set (usually the 3rd Wednesday of each month).
Section 2: Meetings of the Board of Directors (usually the 3rd Wednesday of the month) shall be held 30 minutes prior to the general meeting or at the call of the President. At all the meetings of the Board of Directors, am majority of duly elected officers shall constitute a quorum.
Section 3: Special meetings of the membership or of the Board of Directors shall be called by the President of Vice President, at the request of at least four (4) members.
Section 4: Majority of members present at the general meetings shall rule. At all duty called general or special meetings, a quorum shall consist of those members present.
Article VIII - Duties of Officers
Section 1: The President, as chief executive officer of the organization, shall supervise the organizationís affairs and activities and shall make an annual report at the February meeting to the members.
Section 2: The Vice President shall preside at the membership and Board of Directors meetings in the absence of the President, and shall also work with the President on all affairs of the organization.
Section 3: The Secretary shall keep a permanent record of the minutes or meetings. The Secretary shall be custodian of all official, non-financial records of the organization.
Section 4: The Treasurer shall keep the financial books of the organization; disburse funds of the Board of Directors, report on the financial condition of the organization, and issue and annual financial report at the February meeting.
Section 5: The immediate past President shall serve in an advisory capacity to the President.
Section 6: The Tournament Directors shall plan a twelve month calendar of events, supervise club events and choose committees to assist in making sure club events are successful.
Article IX - Committees
Section 1: The officers shall determine the committees deemed proper and necessary to fulfill the purposes of the organization.
Section 2: Tournament Directors shall determine the committees deemed proper and necessary to ensure that all events take place.
Section 3: The Tournament Directors are to report to the President and Vice President.
Section 4: All Committee Chairmen shall be approved by the President and the Vice President.
Section 5: The President and the Vice President shall be ex-officio members of all committees.
Article X - Rules of Order
Section 1: Robertís Rules of Order, Revised, shall govern the proceedings of the organization and its constituent parts, except as provided by these Bylaws.
Article XI - Rules of Order
Section 1: Delegations of special committees shall be appointed by the President to represent the organization at any meeting or assembly as may be necessary. Such delegations or committees shall exercise only those powers specifically vested in them by the President.
Article XII - Amendments
Section 1: This Constitution and Bylaws may be amended by a two-thirds (2/3) vote of the members present at any General or Special Meeting, provided written notice of the proposed action has been given each member at his or her last known address, at least ten (10) days prior thereto.
Voted on by the present charter members on June 9, 2004.